EFY POLICIES/General Information

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Age Groups

There are two EFY age groups: 14–15 and 16–18. Participants will automatically be assigned to the proper age group based on their age on the first day of the session they are attending. Participants must be in the same age group to be roommates.

NOTE: If the participant turns 16 on or between May 1 and December 31 of the current year, they will be given the option to attend either the 14–15 age group or the 16–18 age group.

Age Requirements

All EFY participants must be at least 14 years old by September 30 of the year they are attending EFY, and must not turn 19 before the first day of the session they will attend. If you do not meet the age requirements, you will not be allowed to register for any EFY session.

Confirmation Date/Confirmation Number

Upon a successful EFY registration/enrollment, you will receive an on-screen confirmation page. Please print this for your records.

Will I receive information in the mail? How will I get information about my session?

We no longer send information packets through the mail. You will receive an e-mail reminder of your registration and the Dress and Appearance Standards. All other information for the sessions will be available on our Web site (efy.byu.edu), and it will be your responsibility to locate and print it. The information can be found at three different locations on the Web site: “EFY Locations,” “Individual Session Info,” and “Calendar.” After clicking on “EFY Locations,” click on the state your session is in, and then click on your session. If you click on “Individual Session Info,” then simply choose your session from the list and click on it. If you click on the “Calendar” link, go to the dates your session will be held and click on the session.

How do I get another copy of my registration confirmation?

Unfortunately, we cannot send copies via e-mail. You will need to log on to your account (using the same login name and password used for registration). Click on the “View/Edit” button for your EFY registration. You should then find a button to generate a confirmation page. You can view and/or print this confirmation at any time. If you have any trouble generating the page, you can call 801–422–3817 to receive the confirmation number.

NOTE: If you register during the early enrollment random selection process, you will first receive a confirmation number for applying and then a NEW confirmation number will be issued if you are placed in a session.

Contact Information

OFFICE ADDRESS
Especially for Youth Programs
164 Harman Continuing Education Building
Provo, UT 84602

REGISTRATION & OFFICE HOURS
8:00 a.m.-5:00 p.m. Mountain Standard Time
Monday-Friday

PHONE NUMBERS
Registration Questions: (801) 422-8925
Program Information: (801) 422-3817 x 0

FAX NUMBER
(801) 422-0731

E-MAIL
efy@byu.edu

Cost of EFY 2010

Program Type	Cost (U.S. Currency)
EFY (excluding California, Alaska, and Special Editions)	$415.00
EFY in California and Alaska	$450.00
Special Edition EFY programs	$500.00
EFY Stay–at–Home Programs in Utah (Costs in other locations may vary)	$145.00

Counselor Groups

We do not take requests for people to be in the same counselor group at our EFY programs. Counselor groups consist of 8–18 participants of the same gender and same age group. They have a counselor of the same gender as well. Two–Four counselor groups make up a company.

Damages/Lost Keys

Immediately after each EFY session ends and participants leave the housing facilities, universities’ inventory the returned keys and pay a locksmith to re-key the doors to which the missing keys belong and /or make any necessary repairs required to prepare their facilities for the next contracted incoming group. Therefore, we must charge participants for these infractions even if a key is returned after the session ends.

Damages

Participants will be liable for damages caused to property at their session. They will be billed for damages they caused.

Lost Keys

Participants will be issued keys to their housing unit and are held responsible for returning that key to their counselor before check out at the end of the program. Participants are liable for lost keys and will be billed for the cost of that housing unit to be re–keyed. We do not offer a waiting period for keys to be returned. All universities charge Especially for Youth Programs to re–key doors and make repairs immediately following a session. We promptly pay these fees and bill you for these costs. Re–keying costs vary from $10.00 to $150.00 per lock, depending on the location.

Deadlines

Registration for each EFY and Stay–at–Home Program session closes at 8:59 a.m. MST on the Monday one week before the Monday the EFY session begins. Please remember that any transfer, withdrawal, or change to your registration MUST be completed no later than 8:59 a.m. MST, the Monday one week before your session begins. No refunds will be issued after that date and time.

Donate Financially—Help A Youth Go To EFY

Click here to donate to EFY.

Dress And Appearance Expectations

Go to the full Dress and Appearance page.

Financial Aid—Apply

If you have applied for financial aid and have not yet received an award, you will be required to pay the full program amount if you choose to register at that time. If you are rewarded financial aid, the amount of the award will be refunded to the credit card used for registration. This refund can take 3–4 weeks from the date of applying the financial aid voucher to your account.

Linking Families

To avoid having the wrong gender listed for your youth, be sure to list each individual youth under his/her own login name. Do not click on a sibling’s link or try to register them under your name. {There have been some parents who have clicked on a link, pulled up a sibling, and registered their current youth. This can result in Suzie being listed as a male (because her brother was listed in an earlier program). If this happens, Suzie could be registered in male housing and have to be withdrawn and reregistered appropriately. If this error is not quickly corrected, female housing in the desired session could fill up.}

Log-in Names/Passwords

To register for EFY, you are required to use a unique log-in name (also referred to as a BYU Net ID) and password combination. If you have not created one before, you must do so before you are allowed to register for EFY. You may create a log-in name here. This is a straightforward process that is similar to creating log-in names and passwords on other secure Web sites. You will be asked some personal identifying information and you will choose your own log-in name and password.

You only need one log-in name / BYU Net ID per person for any of the Division of Continuing Education programs. If you forgot your log-in name and/or password, click on the “Forgot your BYU Net ID or password?” link located under the “Sign in” button to retrieve your log-in name and/or password here). If you need further assistance, please call our registration room at (801) 422–8925. Please do not create a new log-in name if you already have one.

Every year you register for EFY, or any other Division of Continuing Education programs, you will use your personal log-in name and password. Each participant must have their own individual log-in name and password.

NOTE: Do not give your password out to others. Our office will never ask for your password.

Medical–Treatment Release Form

To enroll in an EFY program, parents or guardians of each participant must complete the medical release form completely and accurately at the time of registration. The parent/guardian is required to include his or her full name and any emergency phone numbers, including cell phones, home phones, or any other number where you may be reached anytime of the day or night. You will also be required to provide the participant’s physician’s name and phone numbers and your personal insurance information. If you do not have personal medical insurance coverage, please write “none” in the spaces provided. The parent/guardian must indicate any allergies to medications his or her child has and any medications the child may currently be taking. By completing this form, the parent/guardian gives Especially for Youth Programs, or its representatives, authorization to quickly treat your child in the case of an emergency.

Accident Insurance & Medical Claims

Especially for Youth Programs Accident Insurance Coverage and claim filing process: We carry limited accident insurance for injuries to a participant that occur at EFY. This coverage is a secondary plan. In the event you do not have insurance, the coverage becomes primary. In any event, you will be responsible to file a claim to the insurance company and track the progress of any reimbursement due you. If your child is injured at an EFY program, our staff will provide any emergency assistance needed and then pass the parent or guardian contact information on to any medical personnel involved.

This insurance does not cover treatment given due to any form of illnesses. If you have any concerns, please contact our office at (801) 422-3817 x 0.

Packing List

- Knee-length shorts or casual pants for five days (Note: Shorts of any length are not allowed at BYU-Idaho.)

- T-shirts or casual shirts for five days

- Sunday dress clothes for 2 to 3 activities

- Underclothes for five days

- Pajamas

- Socks and shoes, both dress and casual shoes (Note: It is a good idea to bring comfortable dress shoes for the Friday Night Dance. Shoes must be worn during the entire dance and for all other activities.)

- Closed toed shoes are strongly recommended for the two dances as well as required for Games Night activities.

- Personal toiletry items: toothbrush, toothpaste, deodorant, soap, shampoo, conditioner, kleenex, etc.

- Scriptures, Preach My Gospel handbook, journal, and pen or pencil

- Optional: inexpensive camera and film; materials for talent show costume, accompaniment, etc.; cough drops, aspirin, ibuprofen, etc.

- Linens, for some sessions. Participants may be required to bring their own bed linens (sheets, blankets, etc.), pillows, and towels. Please visit the individual session's information page to see if this is the case.

- Spending money: a small amount of spending money may be needed for incidentals or emergencies. Your counselor will also have the opportunity to order pizza for you as a group on Wednesday night. This usually runs from three to five dollars per person.

- We strongly discourage participants from bringing iPods or other music players, portable gaming systems, game consoles, stereos, DVD players, TVs and any other extra items. We cannot guarantee the security of these items, and the participants do not have much free time in which to use them. Bikes, in-line skates, skateboards, and other athletic equipment (except small leg or arm weights) are not allowed.

Payment Information

Full payment is required at the time of registration. Payment can be made with a credit card with one of the following logos:

American Express, Visa, Discover, MasterCard

ATM cards will not be accepted. They are not compatible with online payments. The total payment will be charged to your credit card at the time you register. Please make sure you have the required amount available on your card before you attempt to register. If your credit card is not approved immediately online, your registration is not complete.

To ensure the security of your credit card information and your privacy, BYU Continuing Education uses CyberSource to process your credit card transactions. CyberSource has been certified to be compliant with the Visa Cardholder Information Security Program, the bank card industry's most stringent security standard.

NOTE: If your computer is left idle for 30 minutes, you will lose your spot in registration and have to start the registration process over. If you leave the CyberSource payment page idle for 30 minutes or longer, do not enter your payment information–a payment will be accepted through CyberSource, but your registration will have been lost and you'll need to start over. A refund will be given if a payment is made, but a session is not registered for.

Privacy Policy

BYU is committed to protecting the privacy of the personal information submitted by children/youth and parents who register for EFY. You will be asked to submit, as part of the registration process, certain personal identifiable information such as credit card information. BYU will only use this information for the purposes internal to BYU for which such information was provided. BYU does not share personal identifiable information with others.

Refund Policy

You may receive a refund minus a $25 withdraw fee when you withdraw from the EFY session by 8:59 a.m. the Monday one week before your session is scheduled to start. From 9:00 a.m. Monday, the week before your session starts, registration will be closed for that session; and you will not be able to withdraw or receive a refund after this time. This is because:

• We have already contributed financially to institutions where EFY sessions are held and do not receive refunds from them when one or more of our participants is a last-minute no-show.
• Accommodations such as housing, meal plans, counselor group assignments, company assignments, etc are finalized the week before the session begins, and it would be unmanageable to make registration changes that week.
• If a registered participant cannot attend EFY, we cannot give their spot to another for administrative and legal reasons, but we still have to pay for the now empty spot. We open registration months early in the year and do everything possible to allow for previously unseen session changes and cancelations. Please be understanding of our need to impose these deadlines.

Beginning one week before the session starts, we CANNOT issue refunds for any of the following reasons:

• Work- or school- related conflicts.
• Sports-, music-, or theatre-related conflicts.
• Family vacations/reunions.
• Missed withdrawal deadline.
• Did not understand withdrawal deadline.
• Confused the dates/location of EFY session.
• Participant refused to attend.
• Participant refused to comply with Dress and Appearance Standards.
• Preferred roommate is no longer attending.
• Preferred roommate request not granted.
• Unable to find transportation to the session.

If you have questions, please see the FAQ page.

Registration Process

Click here to view the registration process for EFY.

Register For EFY

Registration for EFY programs must be done online here

Roommates

If you choose, you may put in a roommate request when you register for EFY. You must be registered in the same EFY session, be the same gender, and be in the same age group to be considered as roommates.

When registering, you must enter your roommate’s name in exactly as they entered it on their registration. Please be careful that you spell their name correctly. Remember, requesting a roommate is only a request—it is NOT guaranteed. If for any reason a participant does not get paired with their requested roommate, we will not be able to make roommate changes on the day the session begins.

Session Links

This 10 digit number is used during the early Application period of registration ONLY to link participants into the same EFY SESSION and NOT to put them in the same counselor group. However, if two individuals in a session link group request each other as roommates, and we are able to accommodate that request, then they will be in the same room and counselor group (see Roommates).

The session link allows youth to apply for EFY sessions in groups of 2–6 persons. The session link will tie this group of youth together so if one of the individuals in the session link gets put into a desired session during the Random Selection Process of registration, then ALL individuals with that same session link will get into that session as well. In contrast, if one individual does not get into a session, then NO members of that session link will get into a session.

The first person who registers with a specific session group link will be asked to choose 1–5 desired EFY sessions to attend for everyone who has the same session link. Each person (until there are 6 persons with that session link) who applies after that individual in the early application period will automatically apply for the same sessions as the first applicant and be linked together with each individual with that session link.

CHANGING YOUR SESSION LINK

You can alter or change your application and session link as long as it is before the application period ends. After everyone in the group applies, if you discover a conflict for someone, or if one person decides to apply independently and not be linked to the group anymore, there is a way to adjust your applications.

If someone no longer wants to be linked to the group, he or she can login and remove the session link number from their application, or change it to a different number. This means that the person will no longer be considered part of the original group.

What is a session link number? Is it the same as a group link?

A session link number (ALSO called a group link) is a 10-digit number that will link up to six people to the same session during the preregistration period. If one person in the link is assigned to a session, then the other five members of the link will also be assigned to that same session. Likewise, if there is not room for all six people in the link, none of them will be assigned to the session. After the preregistration period, the number serves to link roommate requests. (***Please note: Although it is also called a group link, this does not guarantee in any way that the participants will be included in the same counselor group or company.)

Does a session link number guarantee that everyone will be linked in the same counselor group?

No. Although it is also called a group link, the session/group link number does not link participants to the same counselor group or company.
If the group wants to change their session choices and stay together, each person in the group must login and modify his or her application. First, consult with the group members and decide on a new session link number and new session choices. Then, you can delete the old link number from your application, enter the new link number for the group, and pick the new session choices. Again, the first member of the group to change their application sets the choices for the rest of the group. The other members will be shown the new choices when they enter their new link number. A session link number remains in effect until no one is using it, so be sure that every member of the group deletes the old number and enters the new one.

Transferring Sessions

If the registration deadline has not passed for an EFY session (one week before the session begins, Monday at 8:59 a.m.), you may choose to transfer from one session to another.

Transferring Online

To transfer on the Internet, login to your account by clicking on “Manage My Continuing Education Information” located underneath the “Register Now” button on the EFY registration page. Select “Edit Registration/Withdraw” on the program you want to transfer from, and then select the TRANSFER link at the bottom of the page. Choose the open session from the list you want to transfer into and follow the instructions. Remember to print your new confirmation page when completed.

If you have any questions, please call our registration room at 801–422–8925 for assistance. We can walk you through the process or answer any questions you have.

Office Transfer

$10 Office Transfer processing fee applies.

If you would like an employee in our office to make a transfer for you, there will be a $10 processing fee. Be prepared to give your current confirmation number and to answer a couple of identifying questions. Please be prepared to make a payment at that time for that transaction. Also, remember to ask for your new confirmation number.

Transportation

Parents:
We are not responsible for your child until he/she has checked in to the EFY session. It is your responsibility as a parent to see that your child arrives safely. We do not provide transportation to and from the airport at most EFY locations. Participants and parents are responsible for making those arrangements. Please keep this in mind when a participant attends a session which requires extended participant travel. Not all locations have shuttle service from the nearest airport to the session location. Please see individual session information pages for shuttle information or check with the airport for available services.

• UT Provo EFY: Shuttle service is available from the Salt Lake International Airport to BYU campus (EFY is not affiliated with this shuttle service). The cost is approximately $30 one way.
  SLC Express Shuttle 1-800-397-0773. For more information go to: www.xpressshuttleutah.com
• This year there will be no bus service from Provo to Rexburg. See Individual Session Information Pages for shuttle information and for discount promotional code.

Walk-Ons

If a participant does not show up for a session they were registered for, then we will allow another individual of the same gender and age group to attend that session for the cost of EFY plus an additional $25.00. If you are able to walk-on, you will be required to provide credit card information for payment, or we will accept cash or check.

Trying to walk-on to an EFY session holds great risk. We do NOT guarantee any spots for participants who try to walk-on to an EFY session.

NOTE: Please do NOT send your child to an EFY session to walk–on if they can not easily get back home—there is a great chance they will NOT get into the session. Also, room for walk–ons at BYU is rare.

Withdrawals

You may withdraw from an EFY session by 8:59 a.m. Mountain Standard Time the Monday one week before your session is scheduled to begin. A $25 withdrawal fee will be applied to each withdrawal. (Stay-at-Home Programs withdrawal fee is $10.) From 9:00 a.m. Monday, the week before your session starts, registration will be closed for that session and you will not be able to withdraw or receive a refund after this time. The reason for our withdrawal and refund policies is:

• We have already contributed financially to institutions where EFY sessions are held and do not receive refunds from them when one or more of our participants does not show up last minute.
• Accommodations such as housing, meal plans, counselor group assignments, company assignments, etc are made the week before the session begins and it would be unmanageable to have changes in registration during that week.

To withdraw from a session

• Go to our website (efy.byu.edu). Click on “EFY Programs,” then on “EFY.”
• Click on “Manage My Continuing Education Information.” You will then be asked to log in. (You MUST use the same login name and password that you used to register.)
• Once you are logged in, click “View/Edit” on your current EFY registration.
• Scroll down to the bottom of the page and click the button that says “Withdraw.”
• Confirm that you wish to withdraw.

(***PLEASE NOTE: Once you withdraw from your session, you will be automatically refunded the cost of EFY, minus a non-refundable $25 withdrawal fee. (Stay-at-Home Programs withdrawal fee is $10.) This fee will not be refunded, even if you withdraw by accident or re-enroll in another session, so be sure you want to withdraw before doing so. The remaining balance will be credited back to your account within 1-3 weeks.)

If you have any trouble with the withdrawal process, you can e-mail our office at efy@byu.edu and we will complete the withdrawal for you. If you choose this option, please provide

• Participant’s name
• Birth date and login name
• Confirmation number
• Your relationship to the participant
• The session from which you wish to withdraw the participant

You are responsible to make sure your enrollment is withdrawn. If a written request is made, but does NOT include ALL of the above information, we will be unable to withdraw the participant from the desired program. Please see our Refund Policy.

All e-mailed withdrawal requests must be time-stamped before the 8:59 a.m. deadline in order to be finalized. We will send you a confirmation e-mail, which you must be sure you receive in order for the process to be complete.

DISCLAIMER: We reserve the right to make changes to any policy or procedure at any time and without notice. Additionally, we reserve the right to refuse service or entrance to any person for any reason.