Policies and Procedures

• Health Insurance Requirement
• Disabilities, Nondiscrimination, Preventing Sexual Harrassment
• FERPA

Health Insurance Requirement

BYU requires all students who are enrolled at least three‐quarter time (including Salt Lake Center hours) to have appropriate medical coverage for the duration of their enrollment at BYU.

If you choose a medical plan other than the Student Health Plan, you must provide verification of adequate coverage at the beginning of your first semester or term and annually at the beginning of fall semester.

Students enrolled at least three‐quarter time (9 credit hours per semester or 4.5 credit hours per term, including Salt Lake Center hours) who do not submit proof of private insurance through the Route Y Web site to the BYU Health Plan Office before the deadline each year will automatically be enrolled for individual coverage and assessed the appropriate premium (single or married student rate) for the BYU Student Health Plan.

For complete information on the Health Insurance Requirement, please call 801‐422‐7737 or refer to the following Web site:
http://health.byu.edu/healthplan/req.php

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Disabilities, Nondiscrimination, Preventing Sexual Harassment

Students with Disabilities

Brigham Young University is committed to providing a working and learning atmosphere that reasonably accommodates qualified persons with disabilities. If you have any disability which may impair your ability to complete this course successfully, please contact the Services for Students with Disabilities Office (801‐422‐2767). Reasonable academic accommodations are reviewed for all students who have qualified, documented disabilities. Services are coordinated with the student and instructor by the SSD Office. If you need assistance or if you feel you have been unlawfully discriminated against on the basis of disability, you may seek resolution through established grievance policy and procedures by contacting the Equal Employment Office at 801‐422‐5895, D‐285 ASB.

Statement of Nondiscrimination

BYU is committed to providing an academic and employment environment that is free from unlawful discrimination and to achieving a prompt and equitable resolution of all grievances alleging unlawful discrimination which are filed with the university. Unlawful discrimination on the basis of race, color, gender, national origin, religion, age, veteran status, or disability will not be tolerated. The university policies and procedures with respect to nondiscrimination as it applies to students in the areas of unlawful gender discrimination, unlawful sexual harassment, and inappropriate gender‐based behavior are found in separate university policy, and in Unlawful Sexual Harassment and Inappropriate Gender‐Based Behavior policies.

Preventing Sexual Harassment

Unlawful discrimination on the basis of gender will not be tolerated whether initiated by university faculty, administrative or staff personnel, students, or third parties on the campus. The university prohibits unlawful sexual harassment against all persons involved in the campus community, including administrators, faculty, staff, students, visitors, vendors, contractors, and other third parties. The university also prohibits inappropriate gender‐based behavior in the workplace or in the academic setting directed at another due to that person’s gender and which violates the Church Educational System Honor Code or the individual dignity of university personnel, students or campus visitors, but which does not rise to the level of unlawful sexual harassment.

If you encounter unlawful sexual harassment or gender‐based discrimination, please talk to your professor or contact the Equal Employment Office at 801‐422‐5895, the Honor Code Office at 801‐422‐2847, or the BYU Salt Lake Center director at 801‐933‐9400.

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Access to Educational Records (FERPA)

Student educational records at BYU are generally accessible to students according to the provisions of the Family Educational Rights and Privacy Act (FERPA).

The following is a notice of student rights to their educational records, a summary of the procedures for exercising those rights, and a description of student directory information that may be disclosed to the public without the student’s consent as required by law.

BYU Salt Lake Center students generally have the right to:

1. Inspect and review their educational records within a reasonable period of time upon submitting to the appropriate department managing their educational records a written request, with proof of identification, specifying the records to be inspected. The department will notify the student of the time and place the records may be inspected.
2. Petition the BYU Salt Lake Center to amend or correct any part of the education record believed to be inaccurate, misleading, or in violation of their privacy rights. Students may submit a written request to the department holding the record, clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading. If the department decides not to amend the record as requested, the department will notify the student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures as outlined in university procedures will be provided to the student when notified of the right to a hearing.
3. Consent to disclosure of personally identifiable information contained in the student’s educational record, except as otherwise authorized by law. Examples of exceptions to consent for disclosure include:
1. Access of educational records by BYU officials and agents having a legitimate educational interest in the records. This category generally includes any BYU official or agent who accesses student educational records for the purpose of performing a task or responsibility relating to his or her employment or professional responsibility at the university. These individuals may include faculty, administration, staff, and other university agents who manage student educational record information including, but not limited to, student education, discipline, and financial aid.
2. Parents who establish the student’s dependency for federal income tax purposes.
3. Upon request, BYU will disclose educational records without consent to officials of another college or university to which the student seeks or intends to enroll.
4. File a complaint with the U.S. Department of Education concerning failures by BYU to comply with the requirements of FERPA. The name and address of the office that administers FERPA is Family Policy and Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202‐4605. www.ed.gov/offices/om/fpco/

Directory Information

BYU has designated the following student information as directory information that it may disclose to the public without the consent of the student:

• Name
• Addresses and telephone numbers
• E‐mail address
• Place of birth
• Birth month and day
• Names of parents or spouse
• Major and minor fields of study
• Participation in officially recognized activities and sports
• Weight and height of members of athletic teams
• Pictures
• Dates of attendance (current and past)
• Number of months/semesters enrolled
• Class standing (freshman, sophomore, etc.)
• Enrollment status (full‐time, part‐time, less than half‐time)
• Degrees and awards received
• Previous educational institutions attended
• Dates of employment and job title for student employment positions
• Anticipated future enrollments
• Course registrations prior to the beginning of a semester/term
• Expected date of graduation
• Deferred registration eligibility

Students have the right to restrict disclosure of the above directory information. To request restriction of disclosure, students must file a written request in the Registrar’s Office (B–150 ASB, PO Box 21114, Provo, UT 84602). To avoid being listed on some directories, this must be done on or before the tenth day of a semester or the sixth day of a term.

Directory information is not provided to third parties in the form of mailing lists or labels.

For further information, see the following Web site:
http://saas.byu.edu/registrar/records/ferpa.php

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